Board Meeting Minutes
September 15th, 2011
Meeting started at 6:20.
Attending Board Members: Carol Olson, Luis Yanez, Cynthia Neuwalder, Pat Worthington
Other Members and Guests: Vicky Bialas, Julie Powelson, Marsha Atkinson, Deb Stern
Financial Report:
Cynthia reports it is looking good. $137k in MM account. $42k greater than the beginning of the year (due to changes in the May 1 - April 30 billing structure and good membership ‘management’).
Old Business:
Ramp:
-To start at 8 am on Monday, 9/19
-Increased cost due to replacement of cleats & screws
-Voted to approve costs for increased work
-Luis Y. to keep as cost effective as possible
Lot:
-Meeting next week to discuss use of the new South lot, including paddling rentals for the public.
-Will need electricity, gates, fencing.
-Approved making Mike Martinez manager of the current launches’ lot
-Pat to request inventory / map of the lot
-Looking at large tent (35’ x 80’) again. Will work with RWC to get permits/determine fees.
LTR for government:
-One 8+ practicing now, another expected to start soon. Same teams as last year (RWC Council vrs Planning Commission) .
-No paddling now – will do in spring.
Security:
-Cynthia working with the police re: sleeping in cars / tent / thefts, other issues around BIAC
-Signs to be put up on ramp: “Slippery when icy or wet”
-Additional signs (“Members only”) to come
CDBA:
-Met and have understanding of situation. Both sides to review budgets, working together to determine what type of membership fee is "reasonable"
Nominating Committee:
- (Held in closed meeting; discussed whether a potential candidate met the requirements for board members; agreed that interpretation of the by-laws included the candidate)
New Business:
-Candock squares and skids: 4 corners of dock need to be replaced.
-Cost $450 to $500. Approved the cost
Recreational rentals / paddling:
-RWC would like to see several things, including renting kayaks, paddling, canoes, install showers. “BIAC potentially a Human powered hub for bikers, runners, water sports.” Details to be determined on management, administration, feasibility, etc. in a meeting next week.
Clean up day for yard and boathouse:
-Cynthia looking for people / volunteers to help run the day.
-Shooting for a date in October.
-Nora Cain to run boathouse clean up.
Committee Reports:
ROC: (none)
Communications: (none)
Membership: (none)
Social: Party for Menlo Masters Swimmers, organized by Vicky Bialas, was a huge success. We received a check for $392 for extra funds they received for the picnic.
RET:
-Kashper back. Rowers need to be certified by Sullivan or Leverenz to use the Kaschper.
-Additional bow/stern lights arrived
Facility:
-Ramp to be done next week; rub rails (dock bumpers) are here. Installation being done by Mark Greenough.
Launches:
-2 new engines arrived; to be installed and maintained. One older engine refurbished and re-installed. Mike Martinez to sell 2 engines, give away 3rd broken engine (blown gasket).
Safety:
-J. King purchased safety kits to be included in the launch kits
-Putting in the coaching lockers
Events - BIAC Regatta: Sunday, November 6, 2011. J. Powelson, chair
-T-shirt vendor to bring equipment and give BIAC 15% of the income on shirts
-Gel Seat vendor to be at regatta
-Volunteer coordinators set
-Sponsorship committee set: Goal to get 100% participation w/matching plan
-Sharon Weinbar has some ideas on increasing fund raising / grant access for BIAC
Future Foundation (will hold meeting about use of the South lot next week)
Program Reports:
-LTR: 56 students (6 full sessions). Very successful program and Novices are set
-Sunday crew up and running.
-Sculling sessions still struggling. May be an awareness issue. To be announced through BIAC_ac.
Adjourned for closed session on candidate eligibility at 7:15, adjourned at 8:00pm.