Board Meeting Minutes

August 18th, 2011

Meeting Start time 6:15

Attending Board Members: Pat Worthington, Chuck Bonnici, and Cynthia Neuwalder

Attending Members: Vicki Bialas, Julie Powelson

Attending Guests: Joyce Lee, Claro Arzadon

Presidents Report:

Prelude:

  1. Next Meeting Date: Thursday, 9/15/11 @ 6:15pm
  2. July minutes not yet reviewed
  1. Old Business
  1. Lot status: losing lot across the street.
  1. We are hoping to lease the South lot from RWC instead.  Unknown cost,  guess is $1000 more than what we are already paying - this would replace the current lot.
  2. Inconvenient electricity, possibly use solar
  1. LTR for Govt.: Only for RWC, not other cities.  Possibly will change to Learn to Paddle for the Peninsula cities for PortFest Oct 1.
  2. Security:
  1. Recommending to lock launches
  2. Plan to put up private property signage
  1. CBDA committee: Pat, Cynthia, Chris Jasper and Joyce Lee to meet
  2. Nominating Committee: No reply to requests for other members so far.  Check if anybody on the Intermediate crew could find a good candidate.
  3. Facebook/Google+ spec for SJSU: Put on hold until next semester
  4. Oct 15 running event near BIAC
  1. New Business:
  1. San Mateo Property Tax:  BIAC can file for a "Organizational Clearance Certificate" (OCC).  If BIAC gets the OCC, it can file for a "Claim for Welfare Exemption" to NOT pay the San Mateo Property Tax
  2. Storage lot fees: Only NCOCA paying, and Mike Martinez’ personal trailers
  1. To take inventory, if/when we move.
  1. RAFRC visit: Pat to check with teams regarding use of boats.  If teams approve use of boats, RAF will be asked to cover additional insurance fees.
  2. Creek Fest: Sat. Sept 10th.- Vicky Bialas to spearhead
  3. Slip rental: Agreed that minimum fee may be dropped to $150/month for this specific boat ($7/foot, without 25’ minimum)
  4. Corkscrew: Dec 11th- Chuck to run again
  5. Volunteerism- Possible plan to increase fees and offer rebate to those who volunteer.
  1. To revisit work group.
  1. Financial Report:
  1. Checking balance: $23,000
  2. MM balance is $133,043. Plus there is the $2,000 loaned to paddlers to purchase their boat, which will be paid back to BIAC after the paddlers' fundraiser
  3. Savings: $118
  1. Committee Reports:
  1. ROC: go over certification of blind boats
  2. RET: Kaschper to return in the next few weeks, Glenn working on Kingfisher
  1. Membership: New list posted with end date. Create new way to welcome new members
  2. Facilities: Ramp- Chuck to check with Luis and others regarding ramp design/cost, reporting back to Board by 8/26
  3. Social: Menlo Masters Swimmers- Aug 28th- 45 people currently signed up, more are expected
  4. Communications: no report
  5. Future Foundation: no report
  6. Regatta: Approve City Fees; BIAC Annual Fall Regatta is Nov. 6th
  7. Launch: Mike Martinez's proposal to purchase two new launch motors, and selling current motors (while they are still operable), was approved, with cost estimate around $3500.  $4200 per engine, (minus what we sell.)
  8. Safety: Chuck to call about CPR class and obtain launch kits by 8/26.
  1. Cost for launch kits: Just under $400
  1. Program Reports:
  1. Coaches Report: None
  2. Rowing:
  1. Advanced Team: New head Coach
  2. Intermediate Team: Good
  3. Novice Team: Filling an 8+
  4. Scullers: Trouble with Sunday lessons
  1. partner database not being used
  1. Sunday Crew: Running
  1. Paddling: Season ends soon
  2. Dragon Boating: Dry-docking a boat in storage lot.
  3. LTR: session 5 cancelled, session 6 has 2 boats
  1. Public Comments:

  1. Meeting adjourned at 7:55pm